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Business Support Services

Payroll

Laura Vaca, Director, 858-521-2800 ext 2769
lvaca@powayusd.com


2020 W2s:
Mailed on Wednesday 01/27/21 to address on file
Now available on People Soft Employee Self-Service (click here for instructions)
FFCRA wages are reported on a separate W2 (please read the IRS publication here for more information)


Payday in February is 02/26/21

To avoid heavy employee traffic and for the continued safety of staff, ALL paper paychecks will be mailed directly to employee's addresses on file. Employees with Direct Deposit will be processed as usual.

New Payroll Email: PAYROLL@POWAYUSD.COM

ONLY use this email to submit:
  • Completed Timesheets (emailed from Site Admin with Principal/Supervisor approval & budget code)
  • Approved P9s (emailed from Site Admin with Principal/Supervisor approval)
  • Verifications of Employment (Lenders: do not include full Social Security Number)

payroll contacts
phone: 858-521-2800 | fax: 858-485-1355 

QUESTIONS regarding your payroll records call/email your Payroll Tech
(click here for PDF version)
Title Name Extension Email
Lead Payroll Technician (Sub Teachers & Coaches) Lorrie Larsen 2785 llarsen@powayusd.com
Payroll Office Assistant II Judy VanderPloeg 2144 jvanderploeg@powayusd.com
Payroll Technician (A - C)  Schellye Nedd  2148 snedd@powayusd.com 
Payroll Technician (D - H)  Annette Vaughan 2142 avaughan@powayusd.com
Payroll Technician  (I - M) Claudia Pelayo 2146 cpelayo@powayusd.com
Payroll Technician  (N - R) Brandi Saucedo 2145 bsaucedo@powayusd.com
Payroll Technician (S - Z)  Margaritta Fernandez 2141 mfernandez@powayusd.com

payroll FORMS

timesheets (pdf Fillable forms)  - employees please send to site/Supervisor for approval & budget Coding. Electronic timesheets will only be accepted if emailed to Payroll@powayusd.com by site admin directly.

♦hourly timesheet 

♦Substitute Teacher Timesheet

P9s (PDF Fillable Form)  - employees please send to site/Supervisor for approval. Electronic P9s will only be accepted if emailed to Payroll@powayusd.com by site admin directly.
Direct Deposit - download from Intranet
  • 403B/457B Salary Reduction instructions - download from Intranet
  • Address/Name Change - email to human resources

  • tax withholding forms  - as a result of irs changes (effective January 2020), Both Federal and state withholding forms are now required for all new or existing employees making changes. SUBMIT original forms to payroll.

    ♦W-4 Form (Federal) - for additional information click here to review the irs Frequently Asked Questions (FAQ)

    ♦DE-4 FORM (state)

People Soft Employee Self Service (ESS)

To login to the PeopleSoft Employee Self-Service site, use the link below.  Your username is the six digit employee number found on your paycheck stub (or sometimes on the back of your badge).  Do not include the dash when entering your username (123-456 should be entered as 123456).  
 
Viewing your Paycheck Video & Guide:
Don't forget to clear your cache!
  • Please click this link for directions  to clear your cache by web browser. 

Need your PeopleSoft password reset?
Please click this link to email the IT Help Desk (include full name, employee ID & phone number)

Additional Resources

Verification of employment request- email tO payroll@powayusd.com 
(Lenders do not include full SSN - Response returned within 72 hours) 

Social Security 
pars
calpers
calstrs

employees Only
Intranet
(Click here)

Employees

 
PAYROLL DUE DATES
2020 - 2021
(Click here for PDF Version)
Month Worked Last Day Included Timesheet Due Payday
JUN 06/30/20 07/06/20 07/31/20
JUL 07/31/20 08/04/20 08/31/20
AUG 08/31/20 09/02/20 09/30/20
SEP 09/30/20 10/02/20 10/30/20
OCT 10/31/20 11/03/20 11/30/20
NOV 11/18/20 *11/20/20 12/18/20
DEC 12/31/20 01/05/21 01/29/21
JAN 01/31/21 02/02/21 02/26/21
FEB 02/28/21 03/02/21 03/30/21
MAR 03/31/21 04/02/21 04/30/21
APR 04/30/21 05/04/21 05/28/21
MAY 05/31/21 06/02/21 06/30/21
JUL DNP/10-12 
(1st Installment)		 07/30/21
AUG DNP/10-12 
​(2nd Installment)		 08/31/21

*November payroll deadline is early due to the holidays.
 
Note: Paychecks will be available at the District Office on payday from 7:30 am - 4:30 pm and until 2:00 pm the following business day. All paychecks not picked up by this time will be put in the U.S. Mail.

It is the responsibility of the employee to turn in each timesheet to the site administrator at the end of each day/month. The timesheets are then verified, coded, signed/initialed by an Administrator and must be turned into the Payroll Department by the dates listed above.
Administrators - Please do not hold timesheets until due date if you have completed timesheets at your site. Please turn them into the Payroll Department as soon as you have any timesheets ready for submission. 

The Poway Unified School District (PUSD) is an equal opportunity employer/program and is committed to an active Nondiscrimination Program. PUSD prohibits discrimination, harassment, intimidation, and bullying based on actual or perceived race, color, ancestry, national origin, nationality, immigration status, ethnicity, ethnic group identification, age, religion, marital or parental status, physical or mental ability, sex, sexual orientation, gender, gender identity, or gender expression or association with a person or a group with one or more of these actual or perceived characteristics. For more information, please contact: Title IX/Equity Compliance Officer, James Jimenez, Associate Superintendent of Personnel Support Services, Poway Unified School District, 15250 Avenue of Science, San Diego, CA 92128, 1-858-521-2800, extension 2121, jjimenez@powayusd.com. For students, you may contact Title IX Coordinator Jamie Dayhoff, Director of Attendance and Discipline, Poway Unified School District, 1-858-521-2840, jdayhoff@powayusd.com

 View Annual Notification of Parents’/Students’ Rights English  | Spanish| Professional Standards  | Annual Notification of Employees’ Rights

POWAY UNIFIED SCHOOL DISTRICT | 15250 Avenue of Science, San Diego, CA 92128 | (858) 521-2800