The new online facilities reservations is located at http://www.MySchoolBuilding.com. You will be able to make requests and check availability at any PUSD School Site. We are still working to get all the paper applications into the system so not all requests have been entered.
1. Go to: http://www.MySchoolBuilding.com. Enter your email address. If this is the first time you have made a request you may get a page that will request your account number which is 659540892/password is poway (not case sensitive).
You may get an error message if this is the first time you have made a request in the system. Please put in your last name in the appropriate field. This will take you to the next window where you will set up your account information.
Here you will set up more of your account information. The boxes with the red check are required fields and you will not be able to proceed without completing the information.
Now you are ready to make your first request! You will need to decide if the booking is one date or multiple dates or multiple rooms. Typically the Normal and Recurring Schedule are the two selections you will use most. For training purposes, let’s use the Recurring Schedule. Do not use the Irregular Schedule or your request will be declined!
Now you are ready to book your event.
Event Title will be your organization. For instance, Rancho Bernardo High Girls Basketball would go in the Event Title. Please do not use this field for putting the description of the event in. If you put in Girls Basketball, your request will be denied. Please put the full name of your organization. This field will show up on the Calendar so be sure you don't fill it in with something brief, like "Basketball." A better title would be: RBHS Basketball Games.
Event Description you will put a description, for example, "Rancho Bernardo High Girls Basketball CIF Tournament."
Area - do not choose an area. This field should state "--Select Area--". This is not a required field.
Location this is a pull down menu and you will need to choose your location. You should see all the school sites listed here. It is not necessary to choose an Area.
Rooms Click on the binocular icon. A new window will pop up with all the 'rooms' available for booking at the selected location. You may choose up to 50 'rooms' on one request as long as the time and dates are the same for each room. Remember all the boxes with the red checks are required information.
Start Time This will be the time your event actually starts.
Setup Begin Time If you need 30 minutes prior to your start time to setup, you will need to make sure you have listed that time here. The room will only be open for the time your have requested here. So if your event is scheduled to start at 2:00 pm and you need 30 minutes to setup, you will need to put 1:30 pm as your Setup Begin Time. Keep in mind, custodial staff does not setup nor clean up any activity on school property. Restrooms will close 30 minutes prior to the end of your event. If no set up time is required Setup Begin Time and Breakdown End Time are not necessary. Rooms are available from 7:00 am - 10:00 pm due to City law and the California state civic code.
Duration this field will fill out once you have completed your times.
Start Recurrence You may use the calendar or type in your date in this format: 00/00/0000
Recurrence This will be daily, weekly or monthly. If you do not fill this area out correctly you will be prompted to complete the required information.
End Recurrence This will be the last date of your event. Use the calendar or type in your date in this format: 00/00/0000
Organization This is a pull-down menu and you will be able to choose your organization. If your organization is not listed, you will be able to add your organization here.
Insurance Information is required for all external groups. This information may be left blank if the insurance information is not available. The district requires all Certificate of Liability Insurance and Endorsements on file at their office. You may continue with your request by leaving this information blank, however the request will not be approved until the district receives a certificate of liability and an endorsement for any event that requires insurance.
Setup Requirements -Please check what you will need here. If you check Air Conditioning, you will need to put in the Service description, including the name of the school. For instance, under Service description: RBHS A/C in Gym. Please remember that you are responsible for all set up and clean up involved with use of the facility, including cleaning floors (vacuuming, mopping) and empting trash cans. Use of school equipment is prohibited, you will not be permitted to use any school equipment other than tables and chairs.
Number Attending - this field is required.
Other Needs - Additional information may be entered here, i.e. need chairs, tables…
Event Visibility - be sure this radio button is marked "No", if you change this to “Yes” then your email and information regarding your request is available to anyone that has access to the internet and your information is no longer private. Your event will appear in the online calendar, however it is private information which is why this question defaults to “No.”
Password - your password is poway (not case sensitive)
Once your request is submitted, you may receive an email that states your request has been submitted; however it is your responsibility to check your online requests by clicking on the MY REQUESTS tab at the top of the page. Every request submitted under the ‘booked by’ email address will appear on this page. The higher the schedule ID number, the more current the request. Click on the magnifying glass next to the schedule ID (a new window will pop up) for specific information regarding your request. Decline/Cancelled dates will NOT appear in the pop up window. Requests that are Approved/Pending or Approved/Tentative are waiting for documentation from you, site approval or district approval. When you request status is Approved/Activated, your request is ready to proceed forward.
INFORMATION YOU'LL NEED TO GET STARTED:
Go to: http://www.MySchoolBuilding.com
Enter your email address. Account number which is 659540892
Password is poway
(not case sensitive).
All requestors must have an email address in order to book any facility.
If you have questions, please contact:
Dusha Banovic, (858) 679-2661.
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