District Departments » Business Support Services » Payroll

Payroll

PHONE: 858-521-2800 | FAX: 858-485-1355

Announcements
 
Payday in March is 3/30/2026
 

2025 W‑2 Forms Now Available

Employees can now view and download their 2025 W‑2 forms through PeopleSoft Employee Self Service (ESS). Paper W‑2s were mailed on January 27th.

 

Change in Tax Withholding for Employees with Exempt Status

Some employees may notice a change in their net pay due to federal and/or state tax withholding updates.

  • Employees who claimed tax-exempt status for 2025 were required to submit a new withholding form by February 17, 2026 to continue that status.
  • Employees who did not submit a new form by the deadline will have taxes withheld based on default IRS guidelines (Single or Married Filing Separately, with no additional adjustments).
  • Forms submitted after February 17, 2026 will apply to future pay only.
  • Taxes withheld while exempt status was not in place cannot be refunded through payroll.

Employees who need to update their withholding can submit a new Form W-4 and/or CA DE-4 to Payroll.

 

PeopleSoft

Digital Schools

Absence Management

Frontline (formerly Aesop)
 
Use PeopleSoft for the following:
  • View your paystubs
  • View your W2
  • Update your tax withholdings
  • Update your Direct Deposit
 
Forms are available on the Intranet
 
Logging into PeopleSoft
 
Viewing your Paycheck
Video | Guide
 
Password Reset?
Get Help
 
Need to access paystubs older than July 2016? Please visit https://paystubs.sdcoe.net/
 
Use Digital Schools for the following:
  • View your leave entitlements, absences and leave balances
  • Record extra hours worked on your pre-approved Extra Work Agreement
 
Guides are available on the Intranet
 
Trouble logging in?
Please contact your payroll technician
 
Substitute Employees earn sick leave as outlined in the Healthy Workplaces, Healthy Families Act, also referred to as "AB1522"
(This leave is not managed in Digital Schools and instead will be reflected on your monthly pay warrant)
 
Use Frontline for the following:
  • Employees - report an absence
  • Substitutes - view available jobs
 
Guides
 
Questions?
Contact Melissa Mann
 

Payroll Contacts

Phone: 858-521-2800 | Fax: 858-485-1355

Title Name Email Extension
Payroll Director
 Rebecca Perez
 [email protected] 2769
Executive Assistant - Confidential
 Jennifer Latham [email protected] 2132
Payroll Clerk
(Direct Deposit & General Payroll Inquiries)
 Jennifer Ashbaugh [email protected] 2144
Payroll Technician
(A - D)
 Brandi Saucedo [email protected] 2143
Payroll Technician
(E - J)
 Parker Huffman [email protected] 2148
Payroll Technician
(K - M)
 Belsy Gonzalez [email protected] 2141
Payroll Technician
(R - U)
 Michael Walsh [email protected] 2145
Payroll Technician
(N - Q & V - Z)
 Annemarie Carter [email protected] 2146
Lead Payroll Technician 
(Sub Teachers, Coaches & Stipends)
 Lorrie Larsen [email protected] 2785
Sr. Business Systems Analyst Annette Vaughan [email protected] 2142
 
 

Forms

Tax Withholding Forms
W-4 (Federal) | DE-4 (State)
Do not send via email
 
Both Federal and State withholding forms are required for all employees making changes. Submit original forms to the payroll department.
 
Log in to access additional forms: Intranet

Retirement Resources

 
Voluntary Retirement Plans
403b | 457b
(pdf)
Plan administrator:
Schools First
Phone: 800-462-8328 ext. 4727

Verification of Employment:

Please email request to [email protected]

Do not include full SSN
(Response within 72 hours)