Purchasing

Brenda Gachuz, Director (858) 748-0010 x2788
Jeff Johnson, Assistant Director (858) 748-0010 x2784
13626 Twin Peaks Road (Bldg 700), Hours: 7:00-4:00 M-F
(858) 748-0010 x2544

A Vendor's Guide to Purchasing Policies and Procedures

Welcome to Poway Unified School District
The Poway Unified School District is a TK through 12th grade district serving the Poway and San Diego communities since the 1960's. The Poway Unified School District is located in northern San Diego County, California. PUSD operates 25 elementary schools (K-5), one elementary & middle school combination (TK-8th), six middle schools (6-8), one continuation high school, five comprehensive high schools (9-12), and one adult school. Twenty-six schools are located in the city of San Diego; twelve schools in the city of Poway. The District serves over 36,000 students and is the third largest school district in the county. 

Purchasing Policy
The Poway Unified School District operates its business based on a centralized purchasing program. A Purchase Order (P.O.) properly numbered, signed and authorized by the Purchasing Department is the only document by which the district obligates itself to a vendor. The Purchasing Department is the only department authorized to sign and issue purchase orders. This policy is supported by the California Education Code, which requires that public school purchases have district approval prior to the receipt of goods and services.

Vendors are strongly advised not to provide materials or services to the district without first obtaining an authorized purchase order from the Purchasing Department. Purchases made in the name of the district without an authorized P.O. may be considered a donation to the district or a personal obligation of the person making the purchase and not an obligation of the district.

Agreements/Contracts Policy
All service contracts and agreement regardless of the contract amount must be approved by the Governing Board before a purchase order can be issued. This includes services for staff development, maintenance, professional services (such as legal, architectural, occupational therapy etc.), construction, school performances, assemblies and workshops. Vendors are strongly advised not to provide services to the district without first obtaining a signed copy of the agreement or contract and an authorized purchase order from the Purchasing Department
 
Billing, Invoicing, and Payments
Invoices should be mailed promptly after delivery to the Poway Unified School District, Attn: Accounts Payable, 15250 Avenue of Science, San Diego, CA 92128. Invoices should be submitted referencing the appropriate Purchase Order Number, otherwise, payment will be delayed. All school purchases are subject to state sales tax. Vendors can normally expect payment within 30 days of billing provided that proper purchasing procedures have been followed.

Vendor Contacts
The district urges vendors to deal directly with the Purchasing Department on all purchasing related matters including sales calls, sales presentations, promotions, catalog distribution, returns, exchanges and substitutions. Vendors are discouraged from making sales calls directly to school sites and with district personnel. The district maintains a competitive environment in its approach to purchasing and suggests that vendors first contact the Purchasing Department for direction and advice before making any sales presentations. This will save time and minimize confusion as to proper roles and authority in the district's procurement process.

Delivery Schedules
All material and supply orders shall be shipped to the location indicated on the purchase order. The P.O. number must appear on all packages and packing slips. Vendors should strive to meet all specified delivery schedules contained on purchase orders. If, for any reason, shipments cannot be accomplished as promised or as required, the Purchasing Department should be notified of the situation as soon as possible.

PURCHASING DIRECTORY

Position

Name

Phone

Email
Associate Superintendent
Business Support Services		 Ronald Little 858-521-2778 rlittle@powayusd.com

PURCHASING
Director of Purchasing Brenda Gachuz 858-748-0010 x2788 bgachuz@powayusd.com
Assistant Director Jeff Johnson 858-748-0010 x2784 jefjohnson@powayusd.com
Administrative Assistant II Marisa Crivello 858-748-0010 x2128 mcrivello@powayusd.com
Senior Buyer Gayle McCormick 858-748-0010 x2133 gmccormick@powayusd.com
Buyer Vickie Leckie 858-748-0010 x2129 vleckie@powayusd.com
Buyer Joshua Allen 858-748-0010 x2137 joallen@powayusd.com
Buyer Sharon Heredia-Nunez 858-748-0010 x2135 sheredianunez@powayusd.com
Assistant Buyer Bill Jolley 858-748-0010 x2134 wjolley@powayusd.com
California State Licensed Contractors
Please click here for information on how to apply to be eligible for award of PUSD Public Works Contracts

CONTRACTORS - DIR registration MUST be renewed by July 1.
Please click here to obtain information on how to renew.

CUPCCAA Contractor Registration -To be added to our  Contractor Registration list for upcoming bids and RFPs please complete the following form here and email it to Purchasing@Powayusd.com

Purchasing

Purchasing
Employee Only Resources

 

Our Vision

Our Vision is to create customer satisfaction by providing value and proficiency to each purchase request while adhering to District policy and applicable State Purchasing laws.

The Poway Unified School District (PUSD) is an equal opportunity employer/program and is committed to an active Nondiscrimination Program. PUSD prohibits discrimination, harassment, intimidation, and bullying based on actual or perceived race, color, ancestry, national origin, nationality, immigration status, ethnicity, ethnic group identification, age, religion, marital or parental status, physical or mental disability, sex, sexual orientation, gender, gender identity, or gender expression or association with a person or a group with one or more of these actual or perceived characteristics. For more information, please contact: Title IX/Equity Compliance Officer, James Jimenez, Associate Superintendent of Personnel Support Services, Poway Unified School District, 15250 Avenue of Science, San Diego, CA 92128, 1-858-521-2800, extension 2121, jjimenez@powayusd.com. For students, you may contact Title IX Coordinator/ 504 Coordinator Jamie Dayhoff, Director of Attendance and Discipline, Poway Unified School District, 1-858-521-2840, jdayhoff@powayusd.com

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POWAY UNIFIED SCHOOL DISTRICT | 15250 Avenue of Science, San Diego, CA 92128 | (858) 521-2800