POWAY UNIFIED SCHOOL DISTRICT

BOARD POLICY AND PROCEDURES

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ARTICLE 6.0

BUSINESS SUPPORT SERVICES

Section

Title

Issue

Latest Revision

# of Pages

Policy

Procedure

6.1   FINANCIAL OPERATIONS 6 6/20/2011 3
  6.10.1 Financial Accounting 3 10/28/2010 1
  6.10.2 Accounts Payable 2 10/28/2010 1
  6.10.3 Accounts Receivable 4 10/28/2010 1
  6.10.4 Financial Reports 3 10/28/2010 1
  6.10.5 Special Fund Accounting 4 10/28/2010 2
  6.10.6 Attendance Accounting 3 10/28/2010 2
  6.10.7 Associated Student Body (ASB) – Management Procedures 12 8/23/2012 1
  6.10.8 Budget Standards 5 10/28/2010 1
  6.10.9 Budget Adjustment Request 4 10/28/2010 1
  6.10.10 Acquisition and Reporting of Fixed Assets 4 10/28/2010 2
  6.10.11 Donations of Money or Equipment 3 10/28/2010 1
  6.10.12 Fees for Notary Services 2 10/28/2010 1
6.11   BUDGET PREPARATION AND MAINTENANCE 5 10/28/2010 1
  6.11.1 Budget Development and Maintenance 4 10/28/2010 1
6.12   FINANCIAL REPORTS 7 10/28/2010 1
  6.12.1 Financial Reports to the Board 5 10/28/2010 1
6.13   REVOLVING CASH FUND 12 10/28/2010 1
  6.13.1 Revolving Cash Fund 23 10/18/2012 2
6.14   FINANCIAL AUDIT 3 10/28/2010 1
  6.14.1 Annual Audit of Financial Records 3 10/28/2010 1
6.15   RECOVERY OF MANDATED COSTS 3 10/28/2010 1
  6.15.1 Recovery of Additional Mandated Costs 3 10/28/2010 1
6.16   REIMBURSEMENT FOR BUSINESS EXPENSES 3 10/28/2010 1
  6.16.1 Stipend for Business Expense 16 7/1/2012 1
6.17   CONSULTANT SERVICES 4 3/10/15 1
  6.17.1 Employment Process for Obtaining Consultant Services 10/28/2010 9
6.18   CREDIT CARD ACCOUNTS AND USAGE 2 10/28/2010 1
  6.18.1 District Purchasing Card Program 2 7/1/2011 9
6.2   MAINTENANCE AND OPERATION OF FACILITIES 5 2/24/2014 1
  6.20.1 Requests for Maintenance, Repair, and Improvements to Buildings, Sites, and Equipment 5 2/24/2014 2
  6.20.2 Capital Improvements – ASB, Booster Club, PTA’s, and Other Sources 4 2/24/2014 1
  6.20.4 Maintenance Service Contracts/ Agreements 5 1/6/2012 1
  6.20.5 Equipment Repair/Replacement Request 8/28/2014 2
  6.20.6 Preventive Maintenance Program 5 2/24/2014 1
  6.20.7 Purchase of Maintenance Equipment and Supplies 5 2/26/2014 1
  6.20.8 Custodial Staffing Standards 6 2/26/2014 1
  6.20.9 Safety Program 4 6/2/2011 1
  6.20.10 Custodial Budgets, Supplies, and Equipment 4 6/2/2011 1
  6.20.12 Preparation of Maintenance and Operations Budget 5 2/26/2014 1
  6.20.13 Facility and Site Health, Safety, and Cleanliness Inspections 4 6/2/2011 1
  6.20.14 Procedures for Operation of Scheduled Maintenance Support Services 5 6/2/2011 2
  6.20.15 Care of Tools and Equipment 4 6/2/2011 1
  6.20.17 Managing Indoor Environmental Quality 4 6/2/2011 13
  6.20.18 Integrated Pest Management Program 4 2/28/2014 2
6.21   PUBLIC USE OF SCHOOL FACILITIES 4 6/2/2011 2
  6.21.1 Fees for Use of District Facilities 7 6/2/2011 2
  6.21.2 Rules and Regulations for Use of District Facilities 7 10/28/2010 6
  6.21.3 Parking and Traffic Regulations 4 6/2/2011 1
  6.21.4 District/Non-District-Sponsored Activities 3 6/2/2011 1
  6.21.5 Use of District Office Community Rooms 2/28/2014 2
6.22   FACILITY SECURITY 5 6/2/2011 2
  6.22.1 Reporting Requirements for Incidents of Breaking and Entering, Burglary, Fire, Malicious Mischief, and Other Similar Events 8 6/2/2011 1
  6.22.2 Locks and Keys 6 6/2/2011 2
  6.22.3 Maintenance of Fire Extinguishers 4 6/2/2011 1
   6.22.4  Video Recording Systems 2 6/2/2011 2
6.23   UNITED STATES FLAG 3 6/2/2011 1
  6.23.1 Display of Flags 5 6/10/2011 1
6.24   MANAGEMENT OF CONSTRUCTION PROJECTS 3 2/28/2014 1
  6.24.1 Processing of Changes to Construction Contracts 4 2/28/2014 1
  6.24.2 Construction Projects Student Safety 2 2/28/2014 1
6.25    CITIZENS' OVERSIGHT COMMITTEES 3/4/2014 1
   6.25.1  Citizens' Oversight Committees  3 3/4/2014 8
6.26    ENERGY CONSERVATION  2 11/2/2011 1
   6.26.1  Energy Conservation Procedures in District Facilities  3 8/29/2012 3
6.27   STORM WATER MANAGEMENT PLAN 2 11/2/2011 1
  6.27.1 Storm Water Management Plan 2 6/2/2011 1
6.28   CELLULAR COMMUNICATION FACILITIES 1 4/11/2011 1
  6.28.1 Cellular Communication Facilities 2 3/4/2014 2
6.29   PREQUALIFICATION OF CONTRACTORS FOR STATE BOND FUNDED PROJECTS IN EXCESS OF $1 MILLION 1 3/17/2014 1
  6.29.1 Procedure for Prequalification of Contractors for State Funded Projects in Excess of $1 Million 1 3/17/2014 2
6.3   FACILITY DEVELOPMENT 2 5/21/2012 1
  6.30.1 Planning for New Facilities 2 5/21/2012 1
6.31   SCHOOL FACILITY ASSESSMENTS AND FEES ON NEW DEVELOPMENT 6 6/18/2012 1
  6.31.1 School Facility Assessments and Fees on New Development 2 5/21/2012 1
6.32   ACQUISITION OF SITES 6 5/21/2012 1
  6.32.1 Acquisition of Sites 4 5/21/2012 1
6.33   SCHOOL SIZE 3 5/21/2012 1
6.34   APPEALS PROCEDURE FOR ASSESSMENT OF DEVELOPMENT FEES 3 5/21/2012 1
  6.34.1 Appeals Procedure for Assessment of Development Fees 4 5/25/16 1
6.35   CALIFORNIA ENVIRONMENTAL QUALITY ACT 2 6/18/2012 1
  6.35.1 California Environmental Quality Act 2 5/21/2012 1
6.36   MANAGEMENT OF COMMUNITY FACILITIES DISTRICTS 6 6/31/2017 3
  6.36.1 Management of Community Facilities Districts 3 5/21/2012 1
  6.36.2 Appraisal Standards for Community Facilities District Bond Financing 2 5/21/2012 5
6.37   FACILITY FINANCING PROGRAMS 3 6/22/2015 3
  6.37.1 Continuing Disclosure Responsibilities 1 6/22/2015 4
  6.37.2 Continuing Disclosure Implementation of the Written Policies and Procedures 1 6/22/2015 4
  6.37.3 Continuing Disclosure Generl Matters 1 6/22/2015 7
  6.37.4 Internal Revenue Code Post-Issuance Tax Compliance 1 6/22/2015 7
           
6.38   SALE OR LEASE OF DISTRICT-OWNED REAL PROPERTY 1 11/12/2013 1
  6.38.1 Sale or Lease of District-Owned Property 1 11/12/2013 4
6.40   PURCHASING OF SUPPLIES, EQUIPMENT, AND SERVICES 10 9/14/2017 2
6.40A   BIDS 1 9/14/2017 2
  6.40.1 Processing of Purchase Requisitions – Non-Stock Items 4 12/12/2011 2
  6.40.2 Processing of Requisitions – Warehouse Stock 4 12/12/2011 1
  6.40.3 Purchasing Practices and Staff Relationships 4 12/12/2011 1
  6.40.4 Use of Open Purchase Orders 5 12/12/2011 1
  6.40.5 Use of Formal Bidding and Quotes 6 7/30/2015 1
  6.40.6 Purchasing Procedures for Transportation, Food and Nutrition, and Maintenance and Operations Departments 4 12/12/2011 1
  6.40.7 Purchase Order Approvals 6 12/12/2011 1
  6.40.8 Purchase Order Change Notices 5 12/12/2011 1
  6.40.9 Purchase Order Follow-up Procedures 7 12/12/2011 1
  6.40.10 Vendor Lists 4 12/12/2011 1
  6.40.11 Retention of Vendors’, Manufacturers’, and Publishers’ Catalogs 5 12/12/2011 1
  6.40.12 Return of Purchased Items 4 12/12/2011 1
  6.40.13 Purchasing Department Board Reports 5 12/12/2011 1
  6.40.14 Purchasing Codes 8 12/12/2011 1
  6.40.15 Annual Contracts 4 12/12/2011 1
  6.40.16 Furniture and Equipment Standards 4 12/12/2011 1
  6.40.17 School Pictures 5 8/26/2011 1
  6.40.18 Purchases of Food Supplies 5 12/12/2011 2
  6.40.19 Installation and Furnishing of Temporary Elementary Classrooms 3/12/2014
  6.40.20 Provisioning of New Classrooms 4 12/12/2011 1
6.41   DISTRICT WAREHOUSE 3 12/12/2011 1
  6.41.1 Warehouse Catalog 3 12/12/2011 1
  6.41.2 Warehouse Inventory 3 12/12/2011 1
  6.41.3 Warehouse Deliveries 3 12/12/2011 1
  6.41.4 Transfer of Furniture and Equipment 3 12/12/2011 1
6.42   RECORDS MANAGEMENT (Non-Pupil Records) 2 10/14/1991 1
  6.42.1 Records Management – Classification of Records (Non-Pupil Records) 4 02/10/2016 6
6.43   SURPLUS PROPERTY 5 12/12/2011 1
  6.43.1 Equipment Loaned to Students and Employees 3 12/12/2011 3
  6.43.2 Disposal of Surplus Personal Property 2 12/12/2011 1
6.44   INVENTORY CONTROL 3 12/12/2011 1
6.5   SCOPE OF TRANSPORTATION SERVICES 4 7/1/2011 1
  6.50.1 Essential Function and Organization 3 7/1/2011 1
  6.50.2 Bus Routes and Schedules 4 7/1/2011 1
  6.50.3 District Vehicle Maintenance Plan 4 7/1/2011 2
6.51   STUDENT SAFETY 4 7/1/2011 1
  6.51.1 Safe Busing Practices 5 7/1/2011 1
  6.51.2 Personal Property Carried by Students 5 7/1/2011 1
  6.51.3 Bus Discipline Procedure 10  3/12/2013 3
  6.51.4 Bus Evacuation Training 5 7/1/2011 1
  6.51.5 School Bus Accidents 3 7/1/2011 2
  6.51.6 Vehicle Accident/Moving Citation Procedures 4 7/1/2011 2
  6.51.7 Transporting Special Education Students 4 7/1/2011 2
  6.51.8 Transporting Special Education Students in Wheelchairs/Strollers or Other Transportation Devices 4 7/1/2011 3
  6.51.9 Special Education Transportation Individualized Education Program (IEP) 2 7/1/2011 1
  6.51.10 Use of Video Cameras in School Buses 2 7/1/2011 1
6.52   SCHOOL BUS DRIVERS 3 7/1/2011 1
  6.52.1 Driver Assignments 4 7/1/2011 1
  6.52.2 Computation of Driver and Bus Aide Pay 4 7/1/2011 1
  6.52.3 Personal Communication Devices 3 8/18/2011 1
  6.52.4 Drivers' Daily Procedures 4 7/1/2011 1
6.53   ELIGIBILITY FOR STUDENT TRANSPORTATION 7 7/1/2011 1
  6.53.1 Transportation Eligibility Exceptions 9 9/23/2011 2
  6.53.3 In-Lieu Payments 4 7/1/2011 1
  6.53.4 Study, Cocurricular, and Extracurricular Trips 11 9/22/2014 2
  6.53.5 Use of Private Transportation for Transporting Students 10  9/22/2014 4
6.54   NON-STUDENT TRANSPORTATION 3 12/20/2010 1
  6.54.1 Use of District Vehicles 6 7/1/2011 1
  6.54.2 Reimbursement of Costs for Use of Private Vehicles 19 7/1/2014 3
  6.54.3 Authorization for Use of District-Assigned Vehicle 7 7/1/2011 1
  6.54.4 Stipend for Use of Private Vehicle (refer to Admin. Proc. 4.404.2)         
6.55   TRANSPORTATION SERVICES FOR NON-SCHOOL COMMUNITY GROUPS 3 12/20/2010 1
  6.55.1 Transportation Services for Non-School Community Groups 3 7/1/2011 1
6.56   FEES FOR TRANSPORTATION SERVICES 3 12/20/2010 1
  6.56.1 Fees for Transportation Services 16 6/30/2016 2
  6.56.2 Bus Pass Violations 4 8/18/2011 1
  6.56.4 Bus Pass Violation, Grades K-12 (Non-Pass Riders) 4 7/1/2011 2
6.57   TRANSPORTATION INCLEMENT WEATHER/ LIMITED VISIBILITY 2 12/20/2010 1
  6.57.1 Inclement Weather/Limited Visibility 2 8/18/2011 1
6.58   TRANSPORTATION FOR EXTRA-CURRICULAR ACTIVITIES 2 12/20/2010 1
  6.58.1 Transportation for Extra-Curricular Activities 3 7/1/2011 2
6.6   FOOD AND NUTRITION PROGRAM 10 12/20/2010 1
  6.60.1 Essential Function and Operation 4 12/20/2010 2
  6.60.2 School Meal Patterns and Pricing 4 12/20/2010 1
  6.60.3 A La Carte Food Program 4 12/20/2010 1
  6.60.4 Meal Count and Collection Procedures 4 12/20/2010 2
  6.60.5 Use of Food and Nutrition Facilities and Equipment 4 12/20/2010 2
  6.60.6 Nutrition Center Operations 3 12/20/2010 2
  6.60.7 Food and Nutrition Employee Meals 3 12/20/2010 1
6.61   FREE AND REDUCED-PRICE MEALS 5 12/20/2010 1
  6.61.1 Free and Reduced-Price Meals 6 12/20/2010 2
  6.61.2 Charging Meals in School 2/10/2015 2
6.62   OTHER SALES 4 12/20/2010 1
  6.62.1 Other Food and Beverage Sales 1 12/20/2010 2
  6.62.2 Special Food Sales 3 12/20/2010 1
  6.62.3 School Special Events, including Carnivals, Potlucks, and Festivals 1 12/20/2010 2
  6.62.4 Competitive Food Sales 3 11/18/2015 2
6.63   FOOD AND NUTRITION FUNDS 3 12/20/2010 1
  6.63.1 Control of Food and Nutrition Funds 1 12/20/2010 2
  6.63.2 Indirect Cost Procedures 1 12/20/2010 1
6.64   FOOD SAFETY AND SANITATION 2 12/20/2010 1
  6.64.1 Guidelines for Food Safety and Sanitation 1 12/20/2010 3
  6.64.2 Environmental Health Inspections 1 12/20/2010 1
  6.64.3 Leftover Food, Supplies, and Waste Products 1 12/20/2010 1
6.7   PUBLICATIONS DEPARTMENT 5 12/12/2011 1
  6.70.1 Organization of Department 5 12/12/2011 1
  6.70.2 Request for Publishing/Copy Center Services 4 12/12/2011 2
  6.70.3 Preparation of Original Copy 4 12/12/2011 1
  6.70.4 Printing 4 12/12/2011 1
  6.70.5 Priorities for Publishing/Copy Center Work 5 12/12/2011 1
  6.70.6 Instant Service 5 12/12/2011 1
  6.70.7 Copyright Material 5 12/12/2011 1
  6.70.9 Printing for School Organizations 5 12/12/2011 1
6.71   DISTRICT DOCUMENT DUPLICATION COSTS 2 10/14/1991 1
  6.71.1 Requests for Information 5 3/7/2016 4
6.8   TORT CLAIMS MANAGEMENT 3 3/10/2003 1
  6.80.1 Processing of Tort Claims 7 8/23/2011 1
6.81   REPLACEMENT OF PERSONAL PROPERTY 1 10/14/1991 1
  6.81.1 Replacement of Personal Property 3 3/11/2002 1
6.82   HAZARDOUS SUBSTANCE INFORMATION AND TRAINING ACT 2 3/11/2002 1
  6.82.1 Hazardous Substance Communication and Employee Training Program 3 3/11/2002 3
6.83   INSURANCE MANAGEMENT 2 3/11/2002 1
  6.83.1 Insurance Management 4 2/27/2004 1
6.84   RECOVERY OF LOST, DAMAGED, OR VANDALIZED PROPERTY 2 3/11/2002 1
  6.84.1 Recovery of Lost, Damaged, or Vandalized Property 3 2/27/2004 4
6.85   COMPREHENSIVE SCHOOL SAFETY PLAN 4 12/10/2007 1
  6.85.1 Comprehensive School Safety Plan 5 12/10/2007 2
6.86   AUTOMATIC EXTERNAL DEFIBRILLATOR PROGRAM  1 8/16/2010 1
  6.86.1 Use of Automatic External Defibrillator (AEDs) 1 8/16/2010 12
6.9    TECHNOLOGY STANDARDS  2 6/27/2005 1
   6.90.1  Workstation Standard Design  1 9/14/2004 1
   6.90.2  Network Standard Design  1 9/14/2004 1
   6.90.3  Computer and Related Technology Donations  1 6/27/2005 1
   6.90.4  Districtwide Computer Replacement  1 6/27/2005 1
  6.90.5 Technology Repair and Warranty Procedures 2 12/12/2011 1
           
           
           
           

 

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POWAY UNIFIED SCHOOL DISTRICT | 15250 Avenue of Science, San Diego, CA 92128 | (858) 521-2800