Poway Unified School District is pleased to announce a new online facility request and rental system in Facilitron starting May 1, 2018. On May 1, renter/community groups will be able to submit requests for fiscal year 2018-2019.
In partnering with Facilitron, reservation requests can be submitted easily and will be handled more efficiently using Poway Unified School District’s custom facility use sites, both for the district and each individual school. Renters will be able to access photos and descriptions, see real-time availability, get estimated quotes, and pay online.
You can view and request all district facilities at: https://www.facilitron.com/pusd92128 .
Although the process of requesting/approval/management of facility use is now digital, what is implemented on Facilitron remains the same as dictated by Poway Unified School District’s board policies on facility use. Poway Unified School District’s administrative staff will make final decisions on all facility use requests.
Facilitron will assist with the set-up of organizations and user accounts along with verification of non-profit status (if applicable). Facilitron will also collect payment and proof of insurance (certificate of insurance) on Poway Unified School District’s behalf. Payments can be submitted conveniently on Facilitron. Payment options include major credit cards, checks, ACH/eCheck, and Paypal. Proof of insurance (certificate of insurance) can also be conveniently uploaded into the system, and/or it can be obtained directly through Facilitron.
The new Facilitron system is now live for all sites. Moving forward, the only way to request use of a district facility is by creating a Facilitron account and submitting a request online. If you need any assistance setting up an account and/or in submitting a facility use request, you can contact Facilitron directly at: firstname.lastname@example.org, or by calling them at: 800-272-2962 ext 0.
SCHOOL ENRICHMENT PROGRAM DEVELOPMENT GUIDELINE
24-Hour Field Status Hotline 858-748-0010 extension 2118
Facilities Use Requestor Information
Requests must be submitted 30 days prior to the event, per board policy.
All requests must be submitted no later than 30 days prior to the event start date. Breaks, weekends and legal holidays do not count towards the 30 days prior notice.
Public Use Of School Facilities Policies
All requests are accepted on May 1 or after for the upcoming summer and school year. Bookings are available from July 1 through June 30 of the following year (example: July 1, 2018 - June 30, 2019). Bookings are based on a Fiscal year, not a Calendar year. Requests are booked on a first come, first served basis, with the exception of multiple groups requesting use of the same property, date and times. In this instance, time will be divided between the conflicting groups with priority given to non-profit youth groups where the facility best suits their requirements.
There are no reservation guarantees. An internal group may 'bump' a group out at any time. Even at a moment's notice.
If checking with the school site for availability, please remember that even though the school site may have the room available, your request may still be denied at the district level. Do not assume that you have obtained your reservation until you receive a confirmation email from the Facilitron. The district office DOES NOT check availability at any site.