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Fundraising Groups (Boosters)

 

The Westview Foundation - a 501(c)3 Organization
Definitions for Types of Accounts:
        ASB Club Accounts – Not a part of the Foundation
        ASB Athletic Account – Not a part of the Foundation
        ASB Officers Club Account – Not a part of the Foundation
        Foundation General Fund – Within the Foundation
        Foundation Allocated Fund – Within the Foundation
        Group Funds – Within the Foundation
        Group Fundraising
        Parent Donations
Logo Guidelines
2006 Goals
Foundation Officer Information

 

The Westview Foundation - a 501(c)3 Organization

The Westview Foundation was founded on June 11, 2002, the date of incorporation, as a non-profit 501(c)3 corporation. The primary purpose of the Foundation is to bridge the gap between the increasing cost of education and lower than average funds from the District and State. The Foundation’s primary goal is to enhance both academic and extra-curricular activity for students of Westview.

The Foundation serves as an umbrella organization to the fundraising and volunteer efforts of the various Groups (also known as boosters or parent groups) that enhance the experience at Westview for our students.

The Foundation is governed by a volunteer Board of Directors comprised of parents, educators, business and community leaders. Board members serve without compensation and generally are appointed to two-year terms, staggered.

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Definitions for Types of Accounts:

ASB Club Accounts – Not a part of the Foundation

The finance office at Westview manages the money for the ASB Club accounts. These are accounts for the various sports/arts/activities/clubs/ organizations that have students participating in raising the money. If a student is involved in any way for the fundraising, then the money is to be put into the ASB Club account. The accounts are separated and the funds are available, however, both the students and advisor must sign off on the money spent out of that account. For additional information please contact the ASB Advisor for a copy of the PUSD Club Handbook. The handbook contains all of the information you will need to understand how the Club Accounts work.

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ASB Athletic Account – Not a part of the Foundation
This is a fund that is for the Athletic Department of Westview. This is managed by the Athletic Department and various monies (i.e. football ticket admission) would be in this account. For additional information, contact the Athletic Director of Westview.

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ASB Officers Club Account – Not a part of the Foundation
ASB also has their own account for all of ASB Activities. This would include monies raised by the ASB Club itself. This account is managed by the ASB Activities Director and its officers.

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Foundation General Fund – Within the Foundation
The Westview Foundation raises money for the benefit of the school overall. Some of the expenses the Foundation currently covers, in whole or in part, would be the outside accountant, tax preparation and reporting, insurance, legal expenses, and other needs required to operate the Foundation.

The money in the General Fund is typically used for priorities set by the Operational Cadre at Westview. Since the Operational Cadre is set up to represent all of the various school areas and makes many of the school decisions, they also are the ones that set the priority of the Foundation and the funds that are used. The General Fund type of fundraising has been the Donor Wall, any appeal letters for donations, portions of the Torrey Pines Invitational Program and donations from the community. At least annually, the Foundation will hold a fundraising event or activity to fund a large, specific project for the school.

The General Fund is also used for the Alumni and Friends Association, which has been started. Eventually this will be a group that will be self-funded through their activities.

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Foundation Allocated Fund – Within the Foundation
If donations are allocated to specific groups, the Foundation has individual accounts designed as “Allocated” that are for specific teachers, groups, or needs. That money will be placed in a separate sub-account for use only for those purposes. When allocated money is received, notice is given to the Westview Employee or Coach that would be associated with that particular group. Typically this is not commingled with the Group money.

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Group Funds – Within the Foundation
Groups (boosters) are organized by parents and/or community members to raise funds to benefit student activities. This is a parent-only organization; no staff or students should be members of any Groups (boosters).

The Foundation is the 501(c) 3 organization that includes the various Groups (Booster clubs). Each Group has an account within the Foundation. The Foundation houses the money, however the money is only disbursed according to the Group’s requests. Monthly statements are sent out to the primary Group Representative.

Each year the Group will provide their contact person and the names and signatures of the people who are authorized to approve requests. Requests for funds must be made by two of the approved signatures.

eScrip is a fundraiser that is set up through the Foundation. Any group wishing to use the eScrip fundraiser may put in a request to be added to the list of organizations. The Foundation disburses the funds, into the individual accounts, as they are paid out to Westview. For additional questions, please contact the eScrip coordinator on the Foundation Website.

The SOS Program, Torrey Pines Invitational Tickets, is also a Group fundraising opportunity. For details please contact the SOS Program Board member.

Other opportunities for fundraising will be presented to groups throughout the year.

The school is not in charge of, nor has any responsibility for the Group.
The Group is not permitted to act as an agent, or to represent itself as an agent of the District.

Groups should not use District or School letterhead for carrying out its business.

For funds deposited into the group accounts, none of the fundraising may involve students. If students are involved, the money must be deposited into the ASB Club Accounts. Their individual club will still have separate accounts; they are just handled through the school finance office.

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Group Fundraising
Students may not be involved in fundraising activities. All student fundraising money will be put into the individual group’s ASB account.

No raffles or games of chance shall take place on school premises (exception – legally operated bingo activities).

All funds are collected and maintained by the Group in their Foundation account. The Foundation’s tax ID number should be used, not the school tax ID number.

No Group (booster) money should be kept in the ASB accounts.
          
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Parent Donations
Money that is collected from parents on behalf of their students for the Group is considered a donation, as allowed by law. Parents should receive a receipt for any donation is excess of $250. It is up to the parent to check with their tax advisor for the tax deductibility of their donation. Keep in mind that all parent money is a donation as there are no requirements for the students to pay for participation.

Due to the IRS requirements to receipt for donations in excess of $250, Groups should provide the names, addresses, and amounts for any donations made so the Foundation can send out the letters acknowledging the donations. Contact the Secretary of the Foundation for additional information.

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Logo Guidelines
Westview has established a school-wide standard for the use of the logo, and guidelines for printed communications. The key to the success of the program is the proper and consistent use of these standards by every employee and vendor involved in the development of school associated materials. The Westview Wolverines logo is a valuable identity and the exclusive property of Westview. Its use by any person or organization other than the Poway Unified School District is strictly forbidden, unless prior written authorization is prepared or approved by the Westview Athletic Director or Principal.

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Foundation Officer Information
Please check the website for a current list of the Foundation officers and their responsibilities.
                                                             

Westview Foundation Tax ID# 03-0462131

Page Updated 08/15/2011

  

Westview, 13500 Camino del Sur, San Diego CA 92129-4265  
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