RULES AND REGULATIONS
On-line FS Direct System Requests For Use:
On-line Requests for use of School Property must be submitted at least 30 days prior to the event to allow for processing. On-line Requests are required for all groups requesting use of school property.
All requests are based on a first-come, first served
basis.
1. Submit on-line Request through the FS Direct System (See 'Getting Started' on Home page)
2. Submit Insurance Form
3. Submit Agreement Form
4. Review the Rules and Regulations (print version)
When applying for PUSD property, you certify that no alternate location is available for this activity other than school district facilities.
It is the responsibility of the organization to be sure all insurance requirements are met for their own organization as well as any external vendors. It is also the responsibility of the organization to inform any external vendors of the rules and regulations for use of school property.
Authority to sign:
Person presenting an application on behalf of an organization may be asked to furnish evidence that they are authorized to sign a contract on its behalf and accept full responsibility. The name, title and signature must be able to sign legal documents for the organization.
Subcontracting for services:
Applicants may not subcontract for services on school property without advance written approval of the District. Examples of such services are food vending, fireworks, portraits, magic shows, fun rides, blood drives. The application is only for the organization. Any other outside groups hired by the organization must fill out their own application and include insurance and an endorsement.
Name and Title of Applicant and Signature:
The organization listed on the application is the legal party requesting the facility. The signature on the application must be a person that is a member of the organization requesting the facility and is able to sign legal documents. The signature on the application represents an officer of the organization and assumes legal liability for the event.
Reservations:
You will receive a computer printout sheet with a copy of your application confirming your reservations. The printout will list the dates, times and any applicable fees. Please contact us immediately if there is a discrepancy. It is your responsibility to check for scheduling errors. Applications are processed in the order of when the date of the event, not when the application was submitted.
Fees:
click here for Fee Schedule »If fees are associated with your reservation, the total is listed on the computer printout reservation list. You are expected to pay ten days following your event. Please make your check/money order payable to PUSD and include your receipt and reservation number on your check. Send to:
Poway Unified School District
Attention: Accounts Receivable
13626 Twin Peaks Road
Poway, CA 92064-3034
No fee/time changes will be accepted ten days following your event. If you have an adjustment you must inform facilities in writing no later than ten days after your event.
Changes:
Any changes to the original reservation must be made in writing at least two weeks prior to the change. No changes will be accepted over the phone. There is a $10 charge for each change made to the original reservation. You may not give your reserved time to another group.
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Cancellations:
If you can not use the dates requested, submit in writing your cancellation. Please include the reservation number. You may fax the cancellation to: 858-391-2726 at least two weeks prior to your event. No cancellations will be accepted after the date of the event. There is a $10 cancellation fee.
Bumping/Cancellations:
If you are an external group, please note that Poway Unified School District Departments and agencies have priority; therefore, your event may be bumped or cancelled. If your event is bumped we will do our best to give you as much notice as possible; we are under no obligation to locate another site for your event. There are no guarantees for PUSD facility use and PUSD is not required to give notice of cancellation.
Insurance Requirements:
External agencies utilizing Poway Unified School District facilities must provide the following insurance coverage:
The minimum required limits of coverage are:
General Aggregate: $2,000,000 (annual)
General Liability: $1,000,000 (per occurrence)
Products-Comp/Ops Aggregate: $1,000,000
Personal and Ad. Injury: $1,000,000
Each Occurrence: $1,000,000
Fire Damage: $100,000*
Medical Expense (per person) $5,000
Coverage must be per occurrence, not claims made.
*Activities that place buildings at risk for fire (use of kitchen, portable, lighting, heavy electrical gear, pyrotechnics) should have a $1,000,000 Fire/Property limit. Fireworks are strictly prohibited on PUSD Property. Any group requesting Firework activity on school property must contact Risk Management for more information. Additionally, smoke/fog machines are prohibited.
Poway Unified School District must receive a Certificate of Insurance and be named as additional insured on an attached endorsement.
Certificate holder must state:
Poway Unified School District
Attn: Risk Management
13626 Twin Peaks Road
Poway, CA 92064
An endorsement is not additional insurance.
If you are an external group, you will be required to provide the insurance stated above. There are no exceptions to the limitations. You may submit your application before you submit your insurance. However your application will not be approved and processed until adequate insurance is received by facilities. Do not wait to submit your insurance.
Send Insurance forms to:
Attention: Facilities Use Department
Poway Unified School District
13626 Twin Peaks Road
Poway, CA 92064
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Safety Standards:
All applicable safety regulations (federal, state, local and District) must be observed by facility users.
Use Restrictions:
The use of School facilities for private parties or religious ceremonies such as baby showers, wedding receptions, baptisms, birthday parties, etc. is prohibited. Additional restrictions are listed in PUSD Administrative Procedure 6.22 under School Board Policies. Use of facilities and grounds must conform with the design and intended use of such facilities.
Prohibited Items/Activities Include:
bicycling, skate boarding, press-on tattoos, face/body painting, trampolines, inflatable
rides/slides, rock climbing walls (allowed if compliant
with our safety standards and if all paperwork requirements are met),
'jumpies', frisbee, smoke/fog machines, bingo, gambling, barbeques, any open flame, fireworks, roller skating, animals, pets, dogs, cats, gambling, bingo, sleep overs, babysitting....contact facilities for more information.
Carpeted Multi Purpose Room:
There is no food allowed in any Multi Purpose Room (MPR) that has carpeting. For a list of MPR's with and without carpeting, please click here. Most sites have 100+ chairs, additional chairs will need to be supplied by the organization requesting the facility. The maximum amount of chairs the MPR will hold is 200, per the fire code.
on-campus storage:
on-campus storage not being allowed unless approved
in writing by the District.
Glass:
No glass containers are allowed on school property.
Parking:
All vehicles must be parked in designed parking stalls. No parking curb side or any area designated with red or yellow markings. Handicapped vehicles must be clearly marked. Failure to comply will result in the vehicle being towed at the owners expense.
Smoking/Drinking:
There shall be no smoking or use of tobacco products of any kind, or use/possession of alcohol on District property, whether inside or outside. This includes parking lots, stadiums, athletic fields and playgrounds. Violations will result in denial of future applications.
Enrichment/External Instructors:
Any organizations deemed as an Enrichment Program or any event that will allow an external group to physically touch students must be finger printed and TB tested. More information is available through Learning Support Services at the District Office.
Custodial Services:
A custodian must be on duty when a facility building is being utilized. Custodians do not have the authority to extend the hours of your reservation, please do not ask him/her. The custodian is only responsible for opening and closing the facility. You are responsible for all set up and clean up involved with your event. Including, vacuuming/moping floors and emptying all trash cans into the dumpster. Please be prepared with your own cleaning supplies. There will be additional charges if the facility is not cleaned properly. There is a three hour minimum. Please note all restrooms will close thirty minutes prior to your event end time.
Times:
All facilities must be vacated no later than 10:30 pm. This means you are in your car, driving off the campus. There will be additional charges if you exceed the 10:30 pm deadline. The earliest you may be on school property is 7:00 am. Due to noise abatement issues at all PUSD sites, these timelines are strict. Restrooms will close 30 minutes prior to the end time of your event. For instance, if your group is scheduled to use any facility until 9:30 pm, the restrooms will close at 9:00 pm.
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Clean-Up:
It is the responsibility of user groups to leave facilities as they were found, for example, chairs and tables must be put back into their original places, floors must be left free of debris and trash must be taken out to the dumpsters. Failure to comply will result in additional charges.
Kitchen Use:
No admittance to the kitchen is allowed. A PUSD Food Service Worker must be present for kitchen use, for which there is an hourly charge. The Food Service Worker does not prepare the food, but supervises other workers with utilization of the kitchen equipment. PUSD Food Service workers will not help in the preparation or clean up involved with your event.
Fireworks:
Fireworks and Pyrotechnics are not allowed on school property without prior permission from Risk Management.
Food:
No food or drinks are allowed in all classrooms, Libraries and carpeted MPR's or any carpeted room. This includes coffee and water. No stoves, hot plates, barbeques or other gas or electric heating devices shall be used on any campus. Microwave ovens, however, may be used with written permission of the District.
Performing Arts Centers, Little Theatres, Theatres:
These rooms contain static chairs and are set up as a theatre type environment. Lighting and sound equipment is not accessible for PAC's at High Schools. The lights will be turned on, but there is no availability to the lighting or sound equipment associated with PAC's.
Field Use:
Absolutely no food or drink is allowed on artificial turf areas with the exception of water. There is no marking of any fields. Request for field use on Saturdays and holidays will not include restroom facilities unless indicated. If restrooms are needed, please state this on your request and a fee will be charged. There is no grass field use on Sundays at all school sites. Defecating and urinating on school property is not permitted. Field use fees are determined by need of restrooms. If a restroom is required, the hourly rate is the custodian overtime, listed below in the fee schedule with a three hour minimum. Port-A-Potties are allowed, please contact the district for specific information.
Animals:
No dogs or other animals are allowed on District property, except guide dogs for the visually impaired that are in service. This applies to applicants and visitors.
Fires/Barbeques:
No open flames, pyrotechnics or smoke generating machines are permitted on PUSD property including barbeques. Refer to Board Policy 6.60 through 6.63. Barbecues are prohibited.
Equipment:
Public address systems, piano and stage lighting will incur fees and must be pre-arranged with the school site.
24 Hour Use:
There is no use of school property for a 24 hour period.
Pool Rental:
Credit will not be given for lanes not used. If several groups are sharing the lanes, there will be no splitting of lifeguard fees between the user groups. One group must be the primary responsible party.
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Denial of Application:
Applications will be denied if past use of facilities has resulted in violation of rules, abuse of the school property, unpaid invoices or unpaid costs for damages.
The following is a partial list of activities that are not allowed on school property:
| Alcoholic Beverages | Aircraft Demonstrations | Animals |
| Animal Rides | Babysitting | Barbeques |
| Bicycles | Birthdays | Bingo |
| BMX Bike Shows | Block Parent | Blood Testing |
| Bungee Jumping | Car Wash | Castle Bounce |
| Chemicals | Childcare | Contact Sports |
| Cosmetic Services | Cosmo Walk | Darts/Dart Games |
| Dogs | Donkey Baseball/Basketball | Dunk Tanks/Flush Tank/Flush 'em |
| Drugs | Extreme sports | Face/body Painting |
| Fireworks | Frisbee Gambling - any form | Go-Carts |
| Gymnastics | Hot Air Balloons/Rides | Hypnotists |
| Inflatable rides/slides | Jumpers | Laser Tag |
| Martial Arts | Monster Truck | Moon Walk |
| Open Flame | Paint Ball Guns | Petting Zoo |
| Pyrotechnic Displays | Ropes/Challenge Courses | Roller Skating |
| Rollerblading | Rollerblading Shows | Rock Climbing Walls(allowed if
compliant with our safety standards and if all paperwork requirements are met) |
| Skate Boarding | Skate Boarding Shows | Smoking |
| Slam Dancing | Trampolines | Velcro Walls |
| Watercraft | Water Slides | |
MULTIPURPOSE ROOMS
Key: MPR with Carpeting - *MPR with hoops
Adobe Bluffs Elementary - (rubber flooring)*
Bernardo Heights Middle *
Black Mountain Middle
Canyon View Elementary
Chaparral Elementary
Creekside Elementary
Deer Canyon Elementary*
Garden Road Elementary
Highland Ranch Elementary (rubber flooring)*
Los Penasquitos Elementary
Meadowbrook Middle - No MPR available
Mesa Verde Middle*
Midland Elementary
Monterey Ridge
Morning Creek Elementary (rubber flooring)*
Oak Valley Middle
Painted Rock Elementary
Park Village Elementary*
Pomerado Elementary
Rolling Hills Elementary
Rancho Bernardo High School
Santa Fe Valley Elementary
Shoal Creek Elementary*
Stone Ranch Elementary
Sundance Elementary
Sunset Hills Elementary
Tierra Bonita Elementary
Turtleback Elementary*
Twin Peaks Middle
Valley Elementary
Westwood Elementary
JOINT USE BOOKINGS
- Twin Peaks Gym - Booked by Poway City
- Meadowbrook Gym - Booked by Poway City
- Black Mountain Gym - Booked by San Diego City
- Meadowbrook Soccer/Lacrosse Field - Booked by Poway City
For information on Poway City Facilities, please visit their web site at: http://www.ci.poway.ca.us/parks.html
For information on the Poway Performing Arts Center, please visit:
Poway Center for the Performing Arts Foundation
15498 Espola Road
Poway, CA 92064
Contact: Jane McCarthy
http://foundation@powayarts.org
(858) 668-4798