PRIVATE ACTIVITY LIABILITY RELEASE FORMS
PURPOSE AND DESCRIPTION

  Tips for Planning PRIVATE Excursions and Activities

  RM200-4, Rev. 3-07  Awareness and Liability Release for Privately-Sponsored Activity
Employee conducting private trip with students shall obtain the signature of parents to clarify sponsorship.

This is commonly used.  It allows parents to acknowledge the private nature of trips or events involving their students that are not sponsored by the school.  It encompasses both off-campus events and on-campus non-classroom-time activities that the district or school officials do not want to assume liability for.  Examples of off-campus activities that must be "privatized" are mountain and rock climbing, scuba diving, surfing, cross-country running or biking, etc.  Additional examples are shown in the Prohibited Activities section of Administrative Procedure 3.38.1.  The most comprehensive listing is found in a document entitled School Sponsorship Guidelines for ASB Activities and Student Clubs.  the latter guide is constantly amended to keep up with new activities and is available upon request from the Risk Management Office.  Be sure to ask for the latest version.

  RM200-5, Rev. 1/01  Employee Awareness and Liability Release for Private Activity
Promoter of private activity in which employees participate shall obtain a waiver with this form.  Recommend its use when needed to formalize private nature of trip.

This form is used infrequently.  Same situation as above, except this is for school or district employees who wish to participate in an activity that is private and outside their scope of employment.  Examples are:

(1)  Weekends

(2)  A teacher wants to accompany another teacher who is taking students on a private non-school-sponsored "educational tour" to Europe, New York, Paris, or Alaska during Spring Break of Summer

(3)  A teacher wants to invite students to spend some days at his or her mountain cabin during their mountain climbing trip.
 

  RM200-5A, Rev. 1/01  Employee Awareness and Liability Release for Extracurricular Activity
Employees who agree to allow other employees to attend extracurricular field trips when it is not a job-related requirement for the latter may ask them to sign the waiver.  this is recommended to clarify insurance and compensation issues, but is not mandatory.

This form is rarely used.  For employees who wish to participate in school-sponsored extracurricular or co-curricular activities outside of their own job assignments; i.e., they are sponsored by school departments or classes other than their own.  Examples:

(1)  A math teacher with a strong interest in natural history asks to attend someone else's class field trip to a museum on his own time; or

(2)  An auto shop teacher wants to ride along with one of the school's athletic teams to an out-of-town competition.  If the team coach allows this, it should be understood that the visitor is doing so in his private capacity.